Government Conference and Event Planner (multiple levels)

Posted Date 1 month ago(5/14/2024 10:35 AM)
Requisition #
Security Clearance
Employment Type
Full Time
Portal Location : Location


This is for potential upcoming opportunities. We will review your resume and reach out when an opportunity is available. 

The Advanced Research Projects Agency for Health (ARPA-H) is a research funding agency that supports transformative biomedical and health breakthroughs to provide health solutions for all.

ARPA-H advances high-potential, high-impact biomedical and health research that cannot be readily accomplished through traditional research or commercial activity. ARPA-H awardees are developing entirely new ways to tackle the hardest challenges in health. With a scope spanning the molecular to the societal, ARPA-H programs have the potential to radically improve everyone's health. Their streamlined awards process enables us to act quickly and catalyze cutting-edge biomedical and health research. ARPA-H creates an environment to support the best ideas from Program Managers that bring together dynamic teams to solve the toughest health challenges. 

Noblis has large-scope, deep and decades long experience organizationally supporting federal Advanced Research Project Agencies across domains of DHS, Intelligence, Transportation, Aerospace, Sustainability, and much more.  Additionally, we have decades of experienced expertise in Healthcare, Biosciences.  We span functions of Artificial Intelligence and Machine Learning (AI / ML), Scientific and Technical Advisory subject matter expertise (SETA) within R&D, and the diversity of functions within Program management and strategy.  This has served as a foundation of our continued growth and impact as an organization.  Furthermore, as a nonprofit with a mission to "Use science and technology for the public good", we have invested leveraged our talented teams in successful innovations for new technologies that have resulted in advancing the capabilities of a variety of public sector entities to accomplish objectives in the interests of the public. 


Biosciences and healthcare are in a historical renaissance of advancements to change the course of biomedical advancements and healthcare.  Due to the mission of ARPA-H, and the alignment with our capabilities and history, Noblis is excited to partner with ARPA-H. 


As a Conference and Event Planner / Coordinator for the Strategic Technical ARPA-H Talent Support (STATS) Program at Noblis. You will be part of our Health Solutions account team, where you will leverage your Event planning and Project Management skills to work with an exceptionally talented and high-performing team on challenging and cutting-edge healthcare projects.


Key Job Responsibilities:

  • Lead the process for the identification and acquisition of meeting locations for a wide range of meetings including:
    • 10-20 person closed door strategic meetings
    • 100-250 person technical workshops and project meetings
    • 1000+ attendee conferences
  • Communicate meeting requirements to venues during acquisition process to ensure best value to the government
  • Serve as on-site liaison with venue
  • Manage on-site support at meetings to ensure customer satisfaction
  • Identify and communicate meeting requirements with additional vendors (e.g., Audio/Visual,poster boards, food and beverage, etc.) to ensure best value to the government
  • Work with Noblis contracts department to secure contracts for venues and vendors
  • Manage customer conference schedule, coordinate conference registrations, and coordinateshipment of display booth and other materials
  • Coordinate review and updating of display booth and conference materials


Required Qualifications

  • US citizenship and able to obtain a Public Trust Clearance.
    • (Junior/Mid-level) Bachelors degree with minimum 3 years of professional experience in government meeting planning
      • Compensation $74,500 - $130,400
    • (Mid/Senior Level) Bachelors degree with minimum 6 years of professional experience in government meeting planning; or Masters degree with minimum 3 years of experience
      • Compenstaion $90,300 - $158,000
  • Experience with large event planning, special event planning support and execution, to include, but not limited to, technical conferences, strategic off-site events, executive meetings, technology demonstrations and showcase events is required.
  • Experience in an R&D environment is highly preferred.

Desired Qualifications

  • Certified Government Meeting Professional or other relevant certifications


Noblis and our wholly owned subsidiaries, Noblis ESI, and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us


Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards. Noblis maintains a drug-free workplace.

Salary Range Explanation

At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits page on our Careers site.


Salary at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, and clearance level, as well as contract-specific affordability and organizational requirements and applicable employment laws. The projected compensation range for this position is provided within the posting and are based on full time status. Part time staff receive a prorated salary based on regularly scheduled hours. The estimated minimum and maximum displayed represents the broadest range for this position (inclusive of high geographic and high clearance requirements), and is just one component of Noblis’ total compensation package for employees.


Posted Salary Range

USD $74,500.00 - USD $158,000.00 /Yr.

Equal Employment Opportunity

Noblis is an Equal Opportunity Employer. Employment decisions are made without regard to race (as well as because of or on the basis of traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.


Noblis is committed to the full inclusion of all qualified individuals. As part of this commitment, Noblis will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

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