International Organizations Operations Specialist

Posted Date 2 weeks ago(5/25/2023 1:19 PM)
Requisition #
21719
Security Clearance
Secret
FT/PT/On-Call
Full Time
Portal Location : Location
US-VA-Lorton
Minimum Salary
USD $60,200.00/Yr.
Maximum Salary
USD $105,400.00/Yr.

Responsibilities

This position will function as the Advisory and Assistance Services (A&AS) International Organizations (IO) Operations Specialist for the Defense Threat Reduction Agency (DTRA), Cooperative Threat Reduction’s (CTR) Biological Threat Reduction Program (BTRP) Science Team. BTRP strengthens the capabilities of partner nations and the international community to prevent, detect, and prepare for outbreaks caused by pathogens. BTRP is primarily a program management role that requires implementation and oversight of DoD acquisition strategies to carry out international threat reduction activities. The Science Team provides interdisciplinary technical expertise and coordination to the BTRP mission throughout the assistance/acquisition life cycle, from initial needs assessments through project closeout. The Science Team integrates with the Project Teams to ensure scientific and process rigor in project planning and implementation. Science Team activities contribute to, exercise, and validate capabilities in partner nations, regions, and globally in accordance with defined target end states.

 

The IO Specialists are responsible for planning, communication, and coordination of BTRP IO engagements. The IO Operations Specialist operates in tandem with the IO Partnerships Specialist, and reports to the BTRP A&AS Science Team’s Outcomes Group Lead. The IO Specialists’ primary client interfaces are the IO Manager and IO Assistance Manager.

 

The IO Operations Specialist is responsible for administrative/acquisition-focused IO support to the clients, including a broad range of activities like project management; financial management; quality assurance; knowledge sharing; assistance/acquisition life-cycle support, as well as recurring and pop-up tasks.

 

The IO Operations Specialist works across government and A&AS teams to support the BTRP mission through:

  • Project-based support advice and assistance: effective management of cost, schedule, and performance of IO grants, as well as planning and execution; ongoing clerical/financial/project life cycle assistance.
  • Ad hoc tasks: hot taskers, congressional inquiries, Freedom of Information Act (FOIA) requests, emergent needs not associated with a specific project and associated tasks

The IO Operations Specialist is responsible for building relationships with the government counterparts in order to effectively advise on and assist with matters related to the portfolio. The IO Operations Specialist is required to understand the limitations and restrictions pertaining to the contractor’s role and authorities/responsibilities that qualify as inherently government functions.

 

Key responsibilities include but are not limited to:

  • Provides operational support to IO program management team, including collecting and tracking financials, processing awards, options and modifications, etc., and ensuring such information is available to Country and Regional-level Program Managers and A&AS leads; assists with proposal development, if necessary.
  • Track invoicing and disbursements against active IO grants, identifying accounting discrepancies or concerns to the IO program managers.
  • Track and process financial reports, technical reports, and other project deliverables.
  • Assist the client in drafting and finalizing materials related to assistance/acquisition (e.g., Spend Plans, Grants Checklist, Statements of Work, and others as required).
  • Facilitate cross-team coordination and review of assistance/acquisition documents to leverage expertise from country/regional teams, finance, training, contracting, etc. to ensure thorough review. Keep relevant stakeholders apprised throughout assistance/acquisition lifecycle.
  • Maintains and updates IO portfolio SharePoint site and program records for intra-departmental knowledge sharing and proper record keeping.
  • Provides logistical and administrative support in the execution of activities with IOs.
  • Facilitate regular and productive coordination and communication with relevant parties in the government-A&AS community and with external stakeholders.
  • Take notes and coordinate action items resulting from meetings.
  • Support government counterparts in Program Management Reviews (PMRs). Assist the client in review and documentation of project scope, schedule, budget status and forecast. Support the client in drafting PMR materials. Consolidate grant financial information to accompany slides, and assist with action items arising after presentation of the PMR briefs.
  • Prepare the client for PMR briefs to division and department leadership by coordinating across the government-A&AS community to ensure all clients are informed on each project within the portfolio.
  • Gain access to and become proficient in various government systems to include financial management and tracking, logistics, and assistance/acquisition.
  • Document best practices across all efforts, summarize and use lessons learned, and make recommendations to adapt, apply, and embed those practices throughout the project life cycle.
  • Assist government personnel in planning travel for the IO team and for visiting IO delegations (e.g., ATRIP submission, logistics support requests, etc.).
  • Support prompt and thorough responses to short-fuse taskers.
  • Other duties as assigned.

Qualifications

REQUIRED SKILLS AND QUALIFICATIONS:

  • Secret or higher clearance or ability to obtain a clearance. Active clearance will be prioritized. Interim secret accepted. 
  • Bachelors (B.A. or B.S.) or Masters (M.A. or M.S.) Degree with 3+ years of financial/project management, government acquisition, or similar experience.
  • Demonstrated experience assisting and supporting numerous projects, to include resourcing, tracking, and follow-up and follow-through to project completion.
  • Experience applying project management best practices in support of multiple ongoing projects while delivering high-quality outputs. Ability to track multiple competing priorities and dynamic portfolio components.
  • Demonstrated proficiency with Microsoft Office tool suites.
  • Strong attention to detail, proactive, communication, critical thinking, problem solving, and customer service skills.
  • Experience building effective relationship with clients and other stakeholders, understanding client’s requirements and meeting client expectations.
  • Experience working in a matrixed environment, coordinating work across large, diverse teams, and being an effective and collaborative team member.
  • Ability to work collaboratively and independently.
  • Flexibility/adaptability/suitability to work in a fast-paced environment.
  • Work on site at the client location at least two days per week.
  • Ability to be on site in Lorton, VA, up to 100% of the time.

 

DESIRED SKILLS AND QUALIFICATIONS:

  • Experienced with the DoD Grant and Agreement Regulations (DoDGARs)
  • Project Management Professional (or equivalent) certification.
  • Past experience working with and/or for the U.S. government or U.S. military
  • DTRA CTR or Weapons of Mass Destruction (WMD) or Counter WMD experience

Client Engagement

· Learn about the Noblis business development lifecycle, processes, tools, and account structure
· Contribute specialized domain or technical content to proposal sections or client white papers
· Build a productive relationship with your client and understand their structure and goals

Overview

At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits page on our Careers site.

 

Salary at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, and clearance level, as well as contract-specific affordability and organizational requirements and applicable employment laws. The projected compensation range for this position is provided within the posting and are based on full time status. Part time staff receive a prorated salary based on regularly scheduled hours. The estimated minimum and maximum displayed represents the broadest range for this position (inclusive of high geographic and high clearance requirements), and is just one component of Noblis’ total compensation package for employees.

 

Noblis and our wholly owned subsidiaries, Noblis ESI, and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us

 

Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards. Noblis maintains a drug-free workplace.

 

Noblis is an Equal Opportunity Employer. Employment decisions are made without regard to race (as well as because of or on the basis of traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.

 

Noblis is committed to the full inclusion of all qualified individuals. As part of this commitment, Noblis will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact employee-relations@noblis.org.

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