Junior Executive Administrative Assistant

Location:  New York, NY or offsite with travel

 

Responsibilities:

 

At Noblis and Noblis ESI, we have excellent teams of smart, collaborative, proactive experts and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T).

 

Technology and threats evolve rapidly in today’s ever-changing environment. In response, DHS S&T was established by Congress to provide innovative scientific and technical solutions to the nation's homeland security challenges. DHS S&T supports basic and applied research, development, testing and evaluation (RDT&E) that provides the tools and knowledge products to support the Homeland Security missions of DHS components and first responders. DHS S&T supports these RDT&E activities at a range or performer and government facilities, including DHS S&T-run research facilities across the U.S.

 

This role serves as an executive administrative assistant for laboratory facility executive leadership and their team, facilitating meetings, reviewing and editing program documents, preparing draft responses for data calls, developing and updating briefings, assisting with report writing and compilation, and executing overall daily administrative duties.  

 

Role functions may include:

 

• Managing multiple assignments from team members in a busy work environment.
• Facilitating meetings and capturing and tracking meeting action items.
• Assisting with identification of programmatic strengths and weaknesses.
• Reviewing and editing program documents.
• Preparing draft responses for DHS other federal data calls and data requests.
• Developing and updating program briefings.
• Archiving and managing files to maintain a record of relevant documents in accordance with DHS Records Management guidance.
• Coordinating information exchanges, reports, and action items between departments and laboratories.
• Assisting with report writing and compilation as necessary.
• Implementing process improvement initiatives as directed by leadership.

Required Qualifications:

• Bachelor’s degree OR Associate’s degree and 4 years of relevant experience.
• Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information
• Ability to obtain a Secret-level Security Clearance and DHS Suitability

 

Desired Qualifications:

• Programmatic or management experience supporting DoD and/or DHS components (e.g., TSA, CBP, FPS, CISA, CWMD, USCG, ICE).
• Ability to work collaboratively in a dynamic team-oriented environment, demonstrate teamwork and initiative, and function productively in the face of new assignments and the re-prioritization of existing assignments.  
• Strong communication and writing skills, targeting both technical and non-technical audiences.
• Experience with administrative management of government offices preferred.
• Demonstrated Records Management experience.
• Experience with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Secret-level Security Clearance and DHS Suitability preferred.

· Learn about and support Noblis’ client engagement, corporate values, and corporate strategic priorities, including providing input to proposal writers.
· Build a productive relationship with your client and understand their structure and goals.
· Participate in the proposal process by providing input to proposal writers.

At Noblis, we recognize your impact, offer you opportunities and choice, and support your total well-being. Our comprehensive benefit offerings may include healthcare, retirement and savings plans, paid time off, disability and life insurance programs, learning and development opportunities, wellness programs as well as other optional benefit elections. Regular full and part time staff are incentive plan eligible.

 

With the continuing impacts of COVID-19 around the world, we are taking action to protect the health and well-being of our colleagues and maintain the safety of the communities where we operate. Noblis seeks an environment free from COVID-19 and prefers all employees to be fully vaccinated for COVID-19.  Attestation of vaccination status will be required for employment with Noblis.  Unvaccinated employees may be subject to additional health and safety requirements to include any federal, state and/or client restrictions.

 

Noblis and our wholly owned subsidiaries, Noblis ESI, and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us

 

Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards. Noblis maintains a drug-free workplace.

 

Noblis is an Equal Opportunity Employer. Employment decisions are made without regard to race (as well as because of or on the basis of traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.

 

Noblis is committed to the full inclusion of all qualified individuals. As part of this commitment, Noblis will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact employee-relations@noblis.org.