Office Administrator

Posted Date 3 months ago(9/16/2022 12:03 PM)
Requisition #
20453
Security Clearance
None
FT/PT/On-Call
Full Time
Portal Location : Location
US-CA-San Diego

Responsibilities

Noblis MSD is a wholly owned subsidiary of Noblis.  Noblis MSD scientists, engineers, technical staff, analysts, and program managers identify and deploy new shipboard technologies, integrate information technology across shipboard platforms and shipboard systems, and develop computing and networking strategies to support the Warfighter.  Noblis MSD employees create strategic solutions to help customers reach new levels of mission support and transform their organizations.

 

Noblis MSD is seeking a Receptionist/Office Manager in our San Diego office.  This is 100% on-site at the company office. Opportunity exists for promotion to direct government tasking such as systems analyst, project support, and others depending on your ability and desires.  You would be required to obtain a secret clearance.

 

You will be working for local leadership with minimal supervision in daily activities. You will be responsible for manning the reception area, sending and receiving mail and packages, local support of the industrial security program including foreign visitors, maintaining and ordering office supplies and managing customer material purchasing requests. 

 

You will assist personnel in travel planning and travel reimbursement, as available provide support to program management in government contract administrative support, receiving, and overall facilities management. Directing and coordinating office services and related activities such as conference rooms and office events is also required. The Office Manager manages and tracks office procurements to maximize utilization of services and equipment within operating budgets. You will also be responsible for new hire check in, badging, arranging internal office moves and providing arrangements for office meetings and location functions.

 

Responsibilities:

 

  • Manage the reception area to greet visitors, ensuring effective communications both internally and externally to maintain a professional image
  • Provide overall administrative activities including purchase requests, receiving office supplies, inventory and maintenance of office supplies, mail, and incoming/outgoing packages and tracking
  • Provide travel related support, including reconciliation of billing, credit card statements and submitted expense reports; supporting executives with reservations and expense report submission; coordinating arrangements and ensuring timely submission of expense reports following the established travel policy in a timely manner and 100% error free
  • Perform local administrative functions for the Noblis MSD DoD industrial security program under direction of FSO
  • Assist with security processes, including visitor processing and security badges for newly hired employees, with a goal to complete security training
  • Provide meeting management support, including conference room scheduling, food arrangements, etc.
  • Effectively interact with counterparts at other locations, including participation in corporate initiatives such as charity, wellness events and other company and office wide events/requirements
  • Support location activities associated with New Hire Orientations
  • Coordinate the maintenance of office equipment including copier, fax machine, etc.
  • Participate with the corporate Crisis Management Team to establish and maintain physical security, contingency plans and emergency response
  • Be responsible for the facility's day-to-day operations (such as distributing and tracking building access keys and back-up to security access cards, government badges, etc.)
  • Prepare standard government forms and reports for the FSO and local management
  • Participate as needed in special projects

Qualifications

Requirements:

 

  • 2 years’ experience (or Associate’s degree in a technical or business program)
  • Strong interpersonal skills, and dynamic personality; ability to communicate with senior military and government visitors
  • Able to work seamlessly with remote location offices and personnel
  • Strong business communication skills including formal letters, email, and text
  • Working knowledge of mail and freight processes such as postage machine, FedEx and UPS
  • Demonstrably strong planning and organizational skills
  • Computer experience and intermediate literacy in MS Office Suite, specifically MS Word and Excel, as well as data entry into accounting and travel systems

Overview

With the continuing impacts of COVID-19 around the world, we are taking action to protect the health and well-being of our colleagues and maintain the safety of the communities where we operate. Noblis seeks an environment free from COVID-19 and prefers all employees to be fully vaccinated for COVID-19.  Attestation of vaccination status will be required for employment with Noblis.  Unvaccinated employees may be subject to additional health and safety requirements to include any federal, state and/or client restrictions.

 

Noblis and our wholly owned subsidiaries, Noblis ESI, Noblis MSD and Noblis + Mikros Systems tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us

 

Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards. Noblis maintains a drug-free workplace.

 

Noblis is an Equal Opportunity Employer. Employment decisions are made without regard to race (as well as because of or on the basis of traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.

 

Noblis is committed to the full inclusion of all qualified individuals. As part of this commitment, Noblis will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact employee-relations@noblis.org

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