Senior Administrative Specialist - Multiple levels

Posted Date 10 months ago(2/20/2022 9:23 PM)
Requisition #
Security Clearance
Full Time
Portal Location : Location


Please note: This posting is in support of possible upcoming opportunities throughout our practice areas supporting DHS Science and Technology Directorate. Our teams are always interested in reviewing excellent, potential colleagues who may be interested in joining our teams in support of future missions. We often have opportunities for professionals at varying levels. If you are interested in being considered for Project Associate opportunities supporting these missions with us, please consider submitting your resume and information.


This position will directly support two Senior Executive Service (SES) directors within the Science and Technology (S&T) Directorate Office of Mission Capability and Support (MCS). This position will also work with the Front Office team to provide business, strategic, and administrative support to other members of MCS leadership.  This entails support to enable leadership oversight of its Research and Development, Test and Evaluation (RDT&E) portfolio and facilitate their efforts to analyze, introduce, and enhance technological products, services, systems, and capabilities to S&T’s stakeholders. This position offers opportunities to oversee internal S&T efforts and projects, provide timely responses to congressional and DHS-level direction, and advance senior leadership initiatives. 


Responsibilities may include, but are not limited to:

  • Organizing, compiling, and preparing information such as program accomplishments, process status updates, personnel structure changes and project management metrics for reporting to senior executive leadership.
  • Reviewing deliverables to ensure technical, programmatic, and financial goals and objectives are met.
  • Organizing and participating in all activities associated with assigned Task Order projects, including but not limited to: Stakeholder engagement, meeting organization, note-taking, after-action reports, action item delivery, and follow-up as appropriate.
  • Developing, documenting, and training others on improved processes to enable MCS’ communication such as reporting of current activities in MCS through a SharePoint calendar tool, review and revision of SOP communicating MCS Risk strategy, initializing and following up on Microlessons given by MCS staff, and revising the office’s SharePoint page to more clearly articulate information about MCS.
  • Representing Front Office interests in DHS cross-functional collaborations by ensuring that the engagement is meeting stated MCS goals and working to achieve leadership’s objectives.
  • Providing strategic guidance on making processes more efficient and taking innovative action to advance senior leadership initiatives by ensuring MCS staff are properly motivated to achieve them.


Required Qualifications 

  • High School Diploma and 6 years relevant experience, Bachelor's degree or Master's Degree.  
  • Applicants selected must be eligible to receive DHS Suitability.

• Demonstrated strong organizational skills and attention to detail.
• Demonstrated experience tracking multiple efforts and deliverables, and ensuring deadlines are met.
• Demonstrated effective and strong communication skills.
• Experience developing and maintaining spreadsheets.
• Experience organizing and maintaining calendars for multuple managers.
• Experience developing reports, minutes, memos, briefs, and correspondence.
• Familiarity with federal travel processing policies and tools.
• Experience maintaining and filing records.
• Experienced Microsoft Word user, with typing and editing experience.
• Experience monitoring taskings and data calls, distributing assignments, monitoring completion, and coordinating requests.
• Candidates with a Secret clearance and DHS Suitability are strongly preferred.






Client Engagement

· Learn about the Noblis business development life-cycle, processes, tools, and account structure
· Contribute specialized domain or technical content to proposal sections or client white papers
· Build a productive relationship with your client and understand their structure and goals.


With the continuing impacts of COVID-19 around the world, we are taking action to protect the health and well-being of our colleagues and maintain the safety of the communities where we operate. Noblis seeks an environment free from COVID-19 and prefers all employees to be fully vaccinated for COVID-19.  Attestation of vaccination status will be required for employment with Noblis.  Unvaccinated employees may be subject to additional health and safety requirements to include any federal, state and/or client restrictions.


Noblis and our wholly owned subsidiaries, Noblis ESI, Noblis MSD and Noblis + Mikros Systems tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us


Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards. Noblis maintains a drug-free workplace.


Noblis is an Equal Opportunity Employer. Employment decisions are made without regard to race (as well as because of or on the basis of traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.


Noblis is committed to the full inclusion of all qualified individuals. As part of this commitment, Noblis will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

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