Administrative Assistant

Posted Date 4 months ago(4/7/2021 12:12 PM)
Requisition #
10240
Security Clearance
None
FT/PT/On-Call
Full Time
Portal Location : Location
US-VA-Lorton

Responsibilities

The Department of Defense’s (DoD) works cooperatively with allies and partners to reduce or eliminate weapons of mass destruction (WMD) threats.  The cooperative nature of the DoD’s activities yields a secondary benefit of strengthening regional alliances, deepening existing partnerships, and attracting new partners.  

 

At Noblis and Noblis ESI, we have excellent teams of smart, collaborative, proactive experts, and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Defense’s program.

 

Noblis is looking to hire an Executive Administrative Assistant to support the mission in cooperation with partner nations. Responsibilities for the position include, but not limited to:

  • Provide subject matter expertise in office administration, records management, knowledge management, task allotment and tracking, quality control and assurance.
  • Interact with various offices of associated DOD departments to clarify and complete needed administrative tasks.
  • Provide all aspects of meeting and conference planning, coordination, and execution (for both local and overseas events) to include identification of stakeholders, provision or advance booking of appropriate meeting space, accommodations, airport transfers and ground transportation, as necessary, timely preparation and delivery of meeting invitations and letters of invitation, preparation of agendas, briefing materials, and bilingual name tents and name badges, and writing and distributing meeting notes and action items.

Provide support in managing the Noblis facility in areas of managing supplies, contact with vendors, badge visitors, reserve and control conference rooms, etc.

Qualifications

 

Required skills and knowledge:

 

  • Education/Experience:
    • Minimum of 9 years experience or;
    • HS and 7 years of experience or;
    • MA/MS or BA/BS 3 years of relevant experience;
  • Experience providing Administrative Support and facility management.
  • Experience with MSOffice Suite and other office automation tools to include MSWord, PowerPoint, Outlook, AdobeDC, MSExcel, MSProject
  • Managing senior level calendars
  • Ability to obtain a Top Secret U.S. clearance.

 

Desired Qualifications:

 

  • Excellent communication, written, and organizational skills.
  • Ability to work on multiple projects which includes prioritizing, tracking, attention to detail, follow-up and follow-through to project completion.
  • Flexibility/adaptability to work in a fast-paced environment.
  • Candidates with a Secret, Top Secret, or Top Secret/SCI clearance are preferred.

 

 

Overview

Noblis and our wholly owned subsidiary, Noblis ESI, tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us

 

Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awardsNoblis maintains a drug-free workplace.

 

Noblis is an Equal Opportunity Employer. Employment decisions are made without regard to race (as well as because of or on the basis of traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.

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