Executive Administrative Assistant

Posted Date 4 months ago(4/7/2021 11:58 AM)
Requisition #
Security Clearance
Full Time
Portal Location : Location


The Department of Defense’s (DoD) works cooperatively with allies and partners to reduce or eliminate weapons of mass destruction (WMD) threats.  The cooperative nature of the DoD’s activities yields a secondary benefit of strengthening regional alliances, deepening existing partnerships, and attracting new partners.  


At Noblis and Noblis ESI, we have excellent teams of smart, collaborative, proactive experts, and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Defense’s program.


Noblis is looking to hire an Executive Administrative Assistant to support the DOD mission in cooperation with DOD partner nations. Responsibilities for the position include, but not limited to:

  • Provide subject matter expertise in office administration, records management, knowledge management, task allotment and tracking, quality control and assurance. These administrative tasks will be performed for each DOD department as well as to the Front Office Director and Deputy Director.
  • Interact with various offices of DOD to clarify and complete needed administrative tasks.
  • Provide all aspects of meeting and conference planning, coordination, and execution (for both local and overseas events) to include identification of stakeholders, provision or advance booking of appropriate meeting space, accommodations, airport transfers and ground transportation, as necessary, timely preparation and delivery of meeting invitations and letters of invitation, preparation of agendas, briefing materials, and bilingual name tents and name badges, and writing and distributing meeting notes and action items.



Required skills and knowledge:


  • Educational Requirements:
    • MA/MS and 10 years of relevant experience;
    • BA/BS and 18 years of relevant experience; 
    • HS and  20 years of experience.
  • Experience providing Executive Administrative Support at the Director or SES level
  • Ability to obtain TOP SECRET clearance.


Desired Qualifications:


  • Demonstated excellent communication, written, and organizational skills.
  • Ability to work on multiple projects which includes prioritizing, tracking, attention to detail, follow-up and follow-through to project completion.
  • Flexibility/adaptability to work in a fast-paced environment.
  • Candidates with a Secret, Top Secret, or Top Secret/SCI clearance are preferred.





Noblis and our wholly owned subsidiary, Noblis ESI, tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us


Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awardsNoblis maintains a drug-free workplace.


Noblis is an Equal Opportunity Employer. Employment decisions are made without regard to race (as well as because of or on the basis of traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.

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