Sr. Administrative Specialist

Posted Date 4 months ago(3/29/2021 10:33 PM)
Requisition #
Security Clearance
Full Time
Portal Location : Location


Noblis is positioned to provide technology and operational solutions to senior decision makers in the Department of Homeland Security (DHS) in the Science and Technology (S&T) Directorate. The DHS S&T Directorate is the primary research and development arm of DHS and manages science and technology research, from development through transition, for the Department's operational components and first responders. Established by Congress to provide innovative solutions to the nation's homeland security challenges, S&T is the core source of scientific and engineering expertise for DHS and is uniquely postured to enhance our nation's security and resilience by providing knowledge products and innovative technology solutions for the Homeland Security Enterprise (HSE).


This Sr. Administrative Specialist role provides support in the DHS Science and Technology Directorate, as part of a multidisciplinary team of high-performance professionals supporting the client's most vexing technical and technological challenges, and developing solutions to counter current, emerging, and future homeland security threats. Specifically, the selected candidate will support leadership in offices supporting research and development efforts (e.g., the Office of Mission Capability Support or the Office of University Programs). The successful candidate will be self-motivated, organized, and adept at multi-tasking.


Responsibilities of this position may include, but are not limited to:

  • Providing assistance in managing and responding to S&T Executive Secretary data calls, compiling information, and preparing information for reporting to senior leadership.
  • Coordinating and maintaining calendars.
  • Facilitating communication across local and extended leadership and staff teams.
  • Preparing briefing material, memos, and reports for senior leadership, including reviewing documents for grammar, structure, and clarity, as well as technical accuracy.
  • Event planning, communication, and coordination.
  • Managing travel coordination.
  • Records management.
  • Monitoring tasker and response deadlines and ensuring on-time completion and submission.

Client Engagement

· Learn about the Noblis business development lifecycle, processes, tools, and account structure
· Contribute specialized domain or technical content to proposal sections or client white papers
· Build a productive relationship with your client and understand their structure and goals



  • BA/BS and 7+ years of relevant experience or MA/MS and 5+ years of relevant experience
  • SECRET clearance (or Eligibility to obtain a minimum of an Interim Secret clearance)
  • Eligibility to obtain DHS Suitability


  • Demonstrated strong organizational skills and attention to detail.
  • Demonstrated experience tracking multiple efforts and deliverables, and ensuring deadlines are met.
  • Experience providing support to senior leadership.
  • Experience developing and maintaining spreadsheets.
  • Experience organizing and maintaining calendars for multiple managers.
  • Experience developing reports, minutes, memos, briefs, and correspondence.
  • Familiarity with federal travel processing policies and tools.
  • Experience maintaining and filing records.
  • Strong interpersonal skills to establish effective working relationships.
  • Strong project management skills.
  • Experience and proficiency working with MS Office (Word, Project, Excel and PowerPoint) and collaboration sites (MS SharePoint).
  • Excellent written and oral communication skills as well as organizational skills.
  • Ability to work on multiple projects which includes prioritizing, tracking, attention to detail, follow-up and follow-through to project completion.
  • Flexibility/Adaptability to work in a fast-paced environment as well as creativity to propose upgrades/new ideas.
  • Experience providing consistent and clear communication with program managers and leadership.
  • Experience supporting DoD and/or DHS components (e.g., TSA, CBP, FEMA, CISA, CWMD, USCG, ICE).
  • Experience with stakeholder engagement and management.
  • Demonstrated excellence with Microsoft Office.
  • Candidates with a Secret, Top Secret, or Top Secret/SCI clearance and DHS Suitability are strongly preferred.


Noblis and our wholly owned subsidiary, Noblis ESI, tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us


Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awardsNoblis maintains a drug-free workplace.


Noblis is an Equal Opportunity Employer. Employment decisions are made without regard to race (as well as because of or on the basis of traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.

Apply for this job

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Connect With Us!

Want to know about available job opportunities at Noblis? Want to receive personalized alerts with jobs that match your skills and interests? Join the Noblis Talent Connection.